Arizona Notary Frequently Asked Questions

Are you a new notary public? This is a list of our most frequently asked questions about becoming a notary
and what supplies you will need in the state of Arizona.

 

Arizona Notary Public: a person authorized to perform certain legal formalities, especially to draw up or certify contracts, deeds and other documents for use in other jurisdictions. A notary can also be referred to as a signing agent. The Arizona Notary Public Reference Manual is a required reference for all Arizona notaries.

Where can I register/apply? 

The new notary application page. If needed, the Notary Application can be expedited for an additional $25. For more information to help you with the notary application process, click here.

Why become a notary?

  • Makes additional income
  • Increases your skill-set and looks good on a resume
  • If working alone, you can make your own schedule
  • Easy and effective way to help out the community 

Most common types of notarization.

  • Acknowledgements
  • Jurats
  • Oaths/Affirmations
  • Copy Certification
  • Signature Witnessing

Who can become a notary in Arizona? 

  • Anyone 18 or older
  • Must be a United States Citizen (or legal resident) and an Arizona resident
  • Must have income tax filing forms for proof of your permanent residence address
  • Must be able to read and write in English
  • Must not have been convicted of a felony, unless pardoned and given back full civil rights

Where can I practice my notary services?

Anywhere in the state of Arizona.

Who can I notarize for?  

You can notarize for any member of the public who makes a sensible request and meets all the requirements for notarization. For Example: Must have proof of identity and be physically present.

What kind of training do I need?

No training or exam is required in the state of Arizona.

Do I need a bond or insurance? 

Errors and Omissions insurance (E&O) is NOT required, but it is recommended.

What is a surety bond and do I need one? 

A surety bond is a promise to pay anyone harmed if you fail to honestly, diligently and faithfully discharge your responsibilities as a Notary. Any damages paid from the bond go to cover a signer’s losses and you must pay back the surety company. The surety company may also require you to repay any costs the company incurs in defending the bond. A surety bond does NOT provide insurance coverage for you. Arizona does not require a surety bond.

What are the upfront costs? 

  • The application fee for Arizona is $43
  • Prices of training materials will vary depending on the source and location
  • Training material is optional, but typically ranges from $15 to $60
  • Prices on Notary Supplies may vary (Notary seal stamps and embossers)

What type of equipment will I need?

  • Rubber Notary Stamp 

Stamp must have dark ink that does not bleed during or after use because documents can be rejected due to smudging. Usable ink colors include: black, dark blue, dark purple, dark green or dark brown. Ink must be able visible for photocopying and faxing. Your stamp impression must NOT be larger than 1 1/2" x 2 1/2" or 1 1/2" round. Stamp must contain the words "Notary Public" notary name as listed on the commission certificate, the county where the notary was commissioned, current expiration date and have image of the Great Seal of Arizona. Arizona notaries may only have one seal.

  • Notary Records Journal

Journal of notarial acts must be listed in chronological order in a paper format. Though not required by the state, it is highly suggested that you use a bound journal for your own protection because it makes it harder for pages to be misplaced or removed.

  • ID Guide - Suggested for mobile notaries in order to be able to determine if the form of identification, that has been presented, is an acceptable ID for notarization.

Should I get business cards or marketing materials?

Although not a requirement, if you believe it is helpful for your business to have these, then it is a good idea. If you work for a company as a notary singing agent, then discuss with them if this would be necessary.

Is there legal risk?  

Yes, since being a notary grants you certain permissions and responsibilities, there is also the need for insurance which was noted earlier.

How much legal risk will I face? 

Risk should be assessed on a case by case basis, but being a notary signing agent comes with the responsibility of fully understanding the risks involved. Having E&O Insurance can potentially reduce your exposure to risk.

How long does my commission last?

The Arizona Notary commission is valid for four years. You will need to re-apply when your term ends. Here is a list of prohibited acts that a notary should not engage in:

  • Perform a notarial act if the notary is a signer or named in the document to be notarized
  • Select notarial certificates
  • Make representations to have powers, qualifications, rights or privileges that the notary does not have
  • You do not have the power to counsel on legal matters
  • Overcharge for notary services
  • Engage in the unauthorized practice of law
  • Notarize his or her own signature
  • Notarize the signatures of his or her relatives
  • Notarize a document if her or she is a party to the document
  • Act as a witness to and notarize the same instrument