Montana Notary Frequently Asked Questions
Are you a new notary public? This is a list of our most frequently asked questions about becoming a notary and what supplies you will need in the state of Montana.
Montana Notary Public: a person authorized to perform certain legal formalities such as: acknowledgements, oaths or affirmations, signature witness, depositions, protest instruments and certify copies. A notary can also be referred to as a signing agent. The Montana Notary Public Handbook is effective for helping notaries.
See our How to Become a Notary Infographic for an easy breakdown of the steps you will need to take.
The Secretary of State has approved notary training classes that you need to complete before being able to fill out the Application for Notary Appointment. You must receive an 80% or above on the Montana Notary Exam and attach your test certificate to your application. There is a filing fee of $25 that you need to submit along with your oath of office and proof of a $10,000 bond.
Must be at least 18 years of age
Must be a U.S. citizen or permanent legal resident
Must be reside or have regular employment in Montana
Must be able to read and write in English Must not have had a notary commission denied or revoked in any state during the past 10 years
Must not have acted fraudulently, dishonestly or deceitful in the past 10 years
Must not have been convicted of a felony involving fraud, dishonesty or deceit during the past 10 years
Anywhere in the state of Montana. There are some cases where notaries are able to perform in North Dakota and Wyoming, but they must always follow Montana's notarial laws.
You can notarize for any member of the public who makes a sensible request and meets all the requirements for notarization. For Example: Must have proof of identity and be physically present.
In the state of Montana it is mandatory to take a comprehensive training that has been approved by the Secretary of State. After training, you must complete an exam with a score of 80% or higher. The certificate of completion must be submitted with your application. The Montana Notary Public Handbook is a useful reference to study.
You will need a surety bond as a notary in Montana. This bond needs to be in the amount of $10,000. Errors and Omissions insurance (E&O) is NOT required, but it is recommended for your protection.
The application filing fee is $25
The price of the bonds and insurance will vary depending on the vendor
Prices on Notary Supplies may vary (Notary seal stamps and embossers)
Notary Seal Stamp
A self-inking or pre-inked stamp is required on all notarial acts. Your stamp must use black or blue ink. The stamp requires a rectangular border and should be approximately 1" x 2 1/2" in size. Your stamp will include the following text: Name, Notary Public for the State of Montana, where you are residing and Commission Expiration Date. Your stamp will have the round Notarial Seal for the State of Montana with your Name featured again.
Notary Records Journal
Journal of notarial acts is required because it makes it harder for pages to be misplaced and keeps all notarizing secure.
Although not a requirement, if you believe it is helpful for your business to have these, then it is a good idea. If you work for a company as a notary singing agent, then discuss with them if this would be necessary.
Yes, since being a notary grants you certain permissions and responsibilities, there is also the need for insurance.
Risk should be assessed on a case by case basis, but being a notary signing agent comes with the responsibility of fully understanding the risks involved. Having E&O Insurance can potentially reduce your exposure to risk.
After four years, your Montana notary public commission will expire.