New Mexico Notary Frequently Asked Questions

Are you a new notary public? This is a list of our most frequently asked questions about becoming a notary
and what supplies you will need in the state of New Mexico.

 

New Mexico Notary Public: a person authorized to perform certain legal formalities such as: certify copies, acknowledgements, jurats, oaths and affirmations and any act that is authorized by the state. A notary can also be referred to as a signing agent. The New Mexico Notary Public Handbook is a reference for all notaries.

How can I become a notary in New Mexico?

Before you can submit your notary public application, you will need to purchase a notary seal stamp or embosser because the impression is required on your application. Aside from the application, you will need two New Mexico residents to write up a character reference that includes their signature and address and proof of a $10,000 surety bond. The application filing fee is $20.

Who can become a notary in New Mexico?

  • Must be 18 years of age or older
  • Must be a resident in New Mexico
  • Must be able to read and write in English
  • Must not have had a commission revoked in the last five years
  • Must not have been convicted of a felony

Where can I practice my notary services?

Anywhere in the state of New Mexico.

Who can I notarize for?

You can notarize for any member of the public who makes a sensible request and meets all the requirements for notarization. For Example: Must have proof of identity and be physically present.

What kind of training do I need?

There is no education or exam that is required of New Mexico, but the New Mexico Notary Public Handbook can be a great reference for notaries that seek more information.

Do I need a bond or insurance?

Notaries in New Mexico must provide proof of a $10,000 surety bond. Errors and Omissions insurance (E&O) is NOT required, but it is recommended for your protection against any claims of negligence.

What are the upfront costs?

  • The new and renewal application filing fee is $20
  • The price of the bonds and insurance will vary depending on the vendor
  • Prices on Notary Supplies may vary (Notary seal stamps and embossers)

What type of equipment will I need?

  • Notary Seal Stamp or Embosser

Your seal and stamp will include the following information as mandated by the state: Name, Notary Public, State of New Mexico and My Commission Expires____. Your stamp will say Official Seal and have the image of the Great Seal of the State of New Mexico 1912. Stamps cannot have a signature line and cannot be round. Your seal must be able to be reproduced which means you will need seal impression inker if you buy an embosser.

  • Notary Records Journal

This journal is not required, but it is recommended for keeping all notarization secure in a bound booklet with numbered paged and a glossary of terms and procedures.

Should I get business cards or marketing materials?

Although not a requirement, if you believe it is helpful for your business to have these, then it is a good idea. If you work for a company as a notary singing agent, then discuss with them if this would be necessary.

Is there legal risk?

Yes, since being a notary grants you certain permissions and responsibilities, there is also the need for insurance.

How much legal risk will I face?

Risk should be assessed on a case by case basis, but being a notary signing agent comes with the responsibility of fully understanding the risks involved. Having E&O Insurance can potentially reduce your exposure to risk.

How long does my commission last?

Your notary public commission will be effective for a four year term. It is best for you to apply for a renewal 30 days before your expiration date.