New York Notary Frequently Asked Questions

Are you a new notary public? This is a list of our most frequently asked questions about becoming a notary
and what supplies you will need in the state of New York.

 

New York Notary Public: a person authorized to perform certain legal formalities such as: certify copies, acknowledgements, oaths and affirmations, protest instruments and take affidavits and depositions. A notary can also be referred to as a signing agent.

How can I become a notary in New York?

There is a $60 fee that you must pay when you submit your notary application. Aside from the application, you must submit proof that you passed the notary public exam. If you are a member of the New York bar or a court clerk of the Unified Court System, you are not required to take this exam.

Who can become a notary in New York?

  • Must be 18 years of age or older
  • Must be U.S. citizen
  • Must reside in or have regular work in New York
  • Must have a basic school education
  • Must not have been convicted of a felony or certain misdemeanors
  • Must have a reliable moral character

Where can I practice my notary services?

Anywhere in the state of New York.

Who can I notarize for?

You can notarize for any member of the public who makes a sensible request and meets all the requirements for notarization. For Example: Must have proof of identity and be physically present.

What kind of training do I need?

To be approved at a notary in New York, there is a written exam that you are required to pass. You will need to pay $15 to take the test. Attorneys are exempt from this requirement.

Do I need a bond or insurance?

There is no bond requirement needed for your notary public term. Errors and Omissions insurance (E&O) is recommended for your protection against any claims of negligence.

What are the upfront costs?

  • The new and renewal application filing fee is $60
  • Notary Public Exam fee is $15
  • The price of the bonds and insurance will vary depending on the vendor
  • Prices on Notary Supplies may vary (Notary seal stamps and embossers)

What type of equipment will I need?

The state of New York does not make any equipment mandatory, but the following are considered best practice:

  • Notary Seal Stamp or Embosser

Your seal and stamp will include the following: Name, Notary Public, State of New York, Notary Registration Number, County and My Commission Expires ____.

  • Notary Records Journal

Recommended for keeping all notarization secure in a durable, bound booklet with numbered paged and a glossary of terms and procedures.

Should I get business cards or marketing materials?

Although not a requirement, if you believe it is helpful for your business to have these, then it is a good idea. If you work for a company as a notary singing agent, then discuss with them if this would be necessary.

Is there legal risk?

Yes, since being a notary grants you certain permissions and responsibilities, there is also the need for insurance.

How much legal risk will I face?

Risk should be assessed on a case by case basis, but being a notary signing agent comes with the responsibility of fully understanding the risks involved. Having E&O Insurance can potentially reduce your exposure to risk.

How long does my commission last?

Your notary public commission will be effective for a four year term. Three months before your official expiration date, you should apply to renewal with the country clerk