Ohio Notary Frequently Asked Questions
Are you a new notary public? This is a list of our most frequently asked questions about how to become a notary in Ohio and what supplies you will need in your state.
Ohio Notary Public: a person authorized to perform certain legal formalities such as: protest instruments, administer oaths and affirmations, certify depositions, acknowledgements, and affidavits. A notary can also be referred to as a signing agent..
See our How to Become a Notary in Ohio Infographic for an easy breakdown of the steps you will need to take.
Contact the county that you wish to gain a commission in because the notary application process does vary. If required in your county, you must take a notary course and pass an exam. Aside from your application, you need to provide a Certificate of Qualifications that has been endorsed by a judge or justice of the court or appeals, common pleas or Supreme Court. Once a commission has been issued, you must record your commission and oath of office with the clerk of court of common pleas in the county you reside.
Must be 18 years of age or older
Must be a legal resident, have regular employment, or be an attorney who is admitted to practice in Ohio
Anywhere in the state of Ohio.
You can notarize for any member of the public who makes a sensible request and meets all the requirements for notarization. For Example: Must have proof of identity and be physically present.
There is not a state requirement for an exam or notary training, but depending on the county you reside, the judge of court of common pleas may require you to take a test after completing a course.
Ohio does not mandate the use of bonds for notaries. Errors and Omissions insurance (E&O) is optional, but recommended for your protection against any claims of negligence.
The application filing fee varies by county
The price of a notary course and exam can vary by vendor
The price of the bonds and insurance will vary depending on the vendor
Prices on Notary Supplies may vary (Notary seal stamps and embossers)
Notary Seal Stamp or Embosser
Your seal and stamp will include the following: Name, Notary Public, State of Ohio, My Commission Expires____ and the image of the Ohio State Seal.
Notary Records Journal
Not mandatory equipment, but strongly encouraged for keeping all notarization secure in a durable, bound booklet with numbered paged and a glossary of terms and procedures.
Although not a requirement, if you believe it is helpful for your business to have these, then it is a good idea. If you work for a company as a notary singing agent, then discuss with them if this would be necessary.
Yes, since being a notary grants you certain permissions and responsibilities, there is also the need for insurance.
Risk should be assessed on a case by case basis, but being a notary signing agent comes with the responsibility of fully understanding the risks involved. Having E&O Insurance can potentially reduce your exposure to risk.
If you are an attorney that is in good standing with the Supreme Court of Ohio, your commission can last as long as you are a resident in Ohio. Any other notary public has a five year commission.