Washington Notary Frequently Asked Questions
Are you a new notary public? This is a list of our most frequently asked questions about becoming a notary and what supplies you will need in the state of Washington.
Washington Notary Public: a person authorized to perform certain legal formalities such as: certifying or attesting copies, protesting negotiable instruments, certifying an event or act have happened, witnessing a signature, acknowledgements, oaths and affirmations. A notary can also be referred to as a signing agent.
See our How to Become a Notary Infographic for an easy breakdown of the steps you will need to take.
You must complete the Notary Public Appointment Application, obtain a surety bond of $10,000 and submit these to the Department of Licensing with a fee of $40.
Must be age 18 or older
Must be a legal resident of Washington or residing in Idaho or Oregon, but working regular in Washington
Must be endorsed by three Washington residents that are registered to vote and unrelated to you Must be capable of reading and writing in English
Anywhere in the state of Washington.
You can notarize for any member of the public who makes a sensible request and meets all the requirements for notarization. For Example: Must have proof of identity and be physically present.
The state of Washington does not have any laws that say you need to take a course and exam to be a notary. However, you are encouraged to complete some type of training in order to clearly know the laws and responsibilities that come with being a notary.
You need to obtain a $10,000 surety bond. Errors and Omissions insurance (E&O) is optional, but recommended for your protection against any claims of negligence or damages that result from misconduct.
The application filing fee is $40
The price of courses and learning materials varies by vendor
The price of the bonds and insurance will vary depending on the vendor
Prices on Notary Supplies may vary (Notary seal stamps and embossers)
Notary Seal Stamp or Embosser
Your notary seal will contain the following information: Name, Notary Public, State of Washington and Commission Expiration Date. If you choose to use an embosser, you will need to use seal impression inker to make the embossing visible when reproduced.
Notary Records Journal
This is not mandatory, but it allows you to keep all notarial acts in chronological order with numbered paged and a glossary of terms and procedures.
Although not a requirement, if you believe it is helpful for your business to have these, then it is a good idea. If you work for a company as a notary singing agent, then discuss with them if this would be necessary.
Yes, since being a notary grants you certain permissions and responsibilities, there is also the need for insurance.
Risk should be assessed on a case by case basis, but being a notary signing agent comes with the responsibility of fully understanding the risks involved. Having E&O Insurance can potentially reduce your exposure to risk.
The Washington notary commission is effective for four years before needing to be renewed.