Kentucky Notary Frequently Asked Questions

Are you a new notary public? This is a list of our most frequently asked questions about becoming a notary
and what supplies you will need in the state of Kentucky.

 

Kentucky Notary Public: a person authorized to perform certain legal formalities such as: depositions, attest documents, protest instruments, oaths or affirmations and acknowledgements. A notary can also be referred to as a signing agent. The Notary Public Handbook  is an ideal reference for everything related to being a Kentucky notary.

How do I become a notary in Kentucky?

You must complete the Notary Application form to the Secretary of State with a fee of $10. Once you are approved, you have 30 days to take an oath of office, post bond and file the certificate of appointment with the county clerk. If you do not complete these additional tasks before the 30 days are up, the application becomes vacant and you will need to submit another $10 to apply again.

Who can become a notary in Kentucky?

  • Must be at least 18 years of age
  • Must be a resident of, or principally employed in, the county from which you make your application
  • Must be of good moral character
  • Must be capable of discharging the duties imposed by the notary laws
  • Must be endorsed by the officer approving the application
  • Must not have been convicted of a felony

Where can I practice my notary services?

Anywhere in the state of Kentucky.

Who can I notarize for?

You can notarize for any member of the public who makes a sensible request and meets all the requirements for notarization. For Example: Must have proof of identity and be physically present.

What kind of training do I need?

There is no training or test required for Kentucky notaries.

Do I need a bond or insurance?

Yes, you will need to purchase a bond. The bond amount varies based on the county you are commissioned. You will need to contact the county clerk for specific information. Errors and Omissions insurance (E&O) is optional, but it is recommended for your own protection.

What are the upfront costs?

  • Application processing fee is $10
  • Bond prices vary based on vendor
  • Prices on Notary Supplies may vary (Notary seal stamps and embossers)

What type of equipment will I need?

  • There are no equipment requirements in Kentucky, but the following are suggested as best practice
  • Notary Seal Stamp or Embosser

Your stamp or seal impression will include the following information: Name, Notary Public, State at Large, Kentucky, ID Number and Commission Expiration Date. If you have a notary public special commission to be featured on your seal, you are required to have "I, ____, a Kentucky Notary Public Special Commission, for acts performed in or outside Kentucky in recordation in Kentucky; my commission expires ____."

  • Notary Records Journal

A records journal is the best way to keep all notarial acts secure and organized in a bound book with numbered pages.

Should I get business cards or marketing materials?

Although not a requirement, if you believe it is helpful for your business to have these, then it is a good idea. If you work for a company as a notary singing agent, then discuss with them if this would be necessary.

Is there legal risk?

Yes, being a notary grants you certain permissions and responsibilities and there is the need for insurance which was noted earlier.

How much legal risk will I face?

Risk should be assessed on a case by case basis, but being a notary signing agent comes with the responsibility of fully understanding the risks involved. Having E&O Insurance can potentially reduce your exposure to risk.

How long does my commission last?

Notary commission in Kentucky is valid for four years.